Employment Type
Job Location
Date posted
August 22, 2023
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Position title
Administrative Coordinator

Connecting the Pieces is seeking an Administrative Coordinator.


About Connecting the Pieces:

Connecting the Pieces serves as one of Pennsylvania’s most respected, educationally based service providers. CTP works with top professionals and has built an impressive record of quality and support.

Connecting the Pieces delivers interventions that improves the lives of learners with special education needs and their families while working collaboratively with the school team. We offer comprehensive services to students who present with challenging behaviors and educational need. CTP provides individual attention to each student we serve while bringing all those working with the student together to ensure a collaborative effort in helping the student reach their fullest potential.


Job Duties:

  • Communicate key information relating to students’ services to appropriate CTP staff, providers and school representatives
  • Provide exceptional support to staff who are assigned as providers for students in caseload and schools
  • Accurately track the utilization of authorized student related services, monitor provider and client activity
  • Proactively resolve and document all service issues and exceptions in a timely manner and in sufficient detail
  • Assist the Student Services, Payroll and Billing teams with ensuring that contractors submit appropriate documentation of services provided
  • Ensure strong employee and contractor relationships
  • Participate in team and organization meetings, events, in-services and trainings
  • Other duties as assigned



  • Ensure students receive their Related Services as outlined in their Individualized Education Program (IEP)
  • Initiate, monitor, update and insure the completion and documentation of services for existing and new students
  • Track the service delivery of providers assigned to students within caseload


We are looking for candidates with the following characteristics:

  • Associate degree preferred, but not required
  • Previous experience in an administrative position preferred
  • Excellent interpersonal skills, both written and verbal
  • Extreme attention to details
  • Ability to build and maintain good relationships with various groups of people both internal and external to CTP
  • Collaborative, team player who can also work independently
  • Experience in MS Applications (Excel) and related systems
  • Ability to prioritize and multi-task
  • Ability to problem solve and tackle issues to their resolution


Benefits for working with CTP:

  • Work schedule 8:30am to 5:00pm- hybrid model
  • Competitive Pay
  • Simple IRA, Medical and AFLAC
  • Paid Holidays
  • Working with a great team
  • Access to professionals that are top of their field

Job Type: Full-time

Salary: From $35,000.00 per year


  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Vision insurance
  • Bonus pay

COVID-19 considerations:

Connecting the Pieces takes the safety of our employees and customers very serious. We have returned to the office on a hybrid schedule with social distancing measures in place.

Connecting the Pieces is an equal employment opportunity provider. We are committed to a policy of nondiscrimination and equal opportunity in relation to the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law



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